Grants Assurance Manager

About the Organization:

Duties and Responsibilities:

• Submits reports to the Virginia Department of Social Services (VDSS, also known as DSS) on a quarterly basis.
• Manages tracking and reporting processes of funders through the development and maintenance of grant application and reporting calendars and a contract management database.
• Tracks grant goals and benchmarks, as to prepare regular reports on progress; systematically analyzes awarded grants to produce required monthly/quarterly/annual reports.
• Coordinates with program staff to review grant applications and funded grant reporting requirements.
• Consults and advises key management and program personnel as needed for developing strong, data-based content and strategies for submission of high-quality grants; supports direct grant writing or editing.
• Oversees the maintenance of grant files in accordance with program requirements and agency guidelines and ensures appropriate access to grant files.
• Coordinates with financial staff to monitor direct financial assistant spending and processing of payments; ensures all grant funds are properly accounted for.
• Prepares proposals, reports, and statistics for submission to funding sources under the supervision of Senior Directors of Programs.
• Maintains up-to-date knowledge of HUD regulations, Emergency Solutions Grant and Virginia Homeless Solutions Program, Housing Choice Voucher and other subsidized housing programs, and Tenant/Landlord Act, Virginia Eviction Laws, and Fairfax County Partners Portal.
• Develops program manuals, training manuals or videos, live presentations, utilizing PowerPoint and/or direct demonstration, or other one-on-one or group support.
• Attends various regional meetings related to the position and distributes housing resources to FACETS staff.
• Cultivates and maintains strong collaborative working relationships with management, program staff, and contract managers.
• Participates in program staff meetings and conferences to share ideas and plans
• Promotes inclusion by serving on internal or external committees or other such relevant working groups, performing analysis of program data on the populations served and not served, developing specific materials for staff training, direct integration of these principles into service delivery or administrative manuals, and/or informing agency leadership of challenges to inclusion and providing recommendations of changes to service or administrative processes to promote principles of inclusion.
• Represents FACETS in the community, in accordance with Agency Mission, Vision and Code of Ethics.
• Performs other duties as assigned.

Required Skills/Abilities:

• Bachelor’s degree required.
• Minimum of 3 years’ experience, preferably including experience with HUD and/or CoC funded programs with associated responsibility for reporting and data quality/analysis, or with similar programs related to homeless management or other social services.
• Prefer 2 years’ experience using homeless database systems such as HMIS.
• Strong analytical skills; excellent writing, editing, verbal, and interpersonal skills.
• Proficiency in Microsoft Office suite; experience entering and retrieving data using computer systems, systems applications, and other office equipment.
• Ability to work as a team player in collaboration with multiple programs and divisions to garner information and data.
• Excellent customer and client service.
• Personal integrity and confidentiality.
• Ability to respond to time-sensitive or stressful situations with flexibility and in a professional manner.
• Ability to make independent decisions when circumstances warrant such action.
• Highly organized, detail-oriented, and able to work in a fast-paced environment to meet deadlines.
• Must have experience with grant writing and development.
• Must pass criminal background and Child Protective Services background checks.

Physical Requirements: 

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.
• Must be able to attend occasional meetings at other FACETS office locations within Fairfax County, including 3 annual organization-wide fundraising events each year.
• The candidate must possess a valid driver’s license, reliable transportation, good driving record, and personal car insurance.

Salary:

• $55,000 – $65,000 annually
• FACETS offers a competitive salary commensurate with qualification/experience.

Benefits:

• Paid medical, dental, and vision insurance for full-time employees with competitive family rates and 3 medical plan options.
• Paid Basic Life Insurance with an option to buy additional coverage.
• 403(b) retirement plan options with generous matching.
• Generous leave package for full-time employees: paid annual vacation and sick leave, 11 paid holidays per calendar year plus 3 floating holidays to use within the fiscal year; 12 weeks of maternity leave; paid bereavement leave.
• Flexible Spending Accounts (FSAs) for healthcare and dependent care.
• Long-Term Disability, Short-Term Disability 100% employer paid.
• Free Employee Assistance Program (EAP).
• Reimbursement of work-related expenses including portions of mileage, cell phone and data expenses.
• On-going professional development and training; reimbursement for portions of tuition, training, or (re)certification in areas related to current position.

Everyone at FACETS is driven to make a difference in the lives of our neighbors experiencing homelessness, hunger, and poverty. FACETS is committed to fostering, cultivating, and preserving a culture of diversity, equity, inclusion and belonging. FACETS is an equal opportunity employer with a culturally diverse work environment. Our welcoming community encourages collaboration across programs for our rewarding work.

How to Apply: